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Faculty and staff

Step 1: Receive your Banner ID number

You must first receive your Banner number before applying for an Ontario Tech Ucard.

Step 2: Submit your photo online

Using your mobile device or computer, you can now upload your selfie to be used on your Ucard. When using your phone, this allows you to snap and submit a photo on-the-spot. Otherwise, if using a computer, ensure that you have a photo file saved and ready for upload.

To submit your photo online:
  1. Log into online photo submission portal, using your network credentials.
  2. Read and Agree to the Terms and Conditions.
  3. Review the photo requirements. If your photo does not meet the requirements, it will be rejected and you will be required to resubmit.
  4. Select the Tap to upload your photo box and either take your photo on-the-spot, if using your mobile device, or select a photo you already have saved. 
  5. Click Next.
  6. Upload a copy of your valid government-issued photo ID by selecting the Tap to upload your photo box. Once your photo is approved, your government-issued ID is fully deleted from the system. Valid government-issued photo ID includes: Driver's licence, passport, Canadian citizenship card, permanent resident card, provincial photo ID card. Please ensure all four corners of your government-issued photo ID are showing.
  7. Click Next.
  8. Once you are satisfied with your photo and copy of government issued ID, click Save & Submit.
  9. Wait for further communication, see Step 3 below.


Step 3: Wait for your approval email

If your photo meets our requirements, you will receive an approval email to your email account within 3 to 5 business days. Included will be directions on how to access your Ontario Tech Ucard.

Note: If your online photo submission does not meet requirements and is rejected, you will receive an email directing you to resubmit.

Step 4: Accessing your Ontario Tech Ucard

Once you have received your approval email, access your digital Ucard through our Ontario Tech mobile app. If you have not yet downloaded the app, search for Ontario Tech Mobile in your device's app store. 

If you require a physical card to access proximity-enabled rooms on-campus, you must follow the steps listed on the Office of Campus Infrastructure and Sustainability web page and submit the appropriate request. Once the request is processed and approved, an access card will be issued if required.

If you already have a physical Ucard, you may retain and continue using it. If you require a physical Ucard replacement due to loss, theft, damage, or another reason, please email for assistance. Note: A $25 replacement fee will apply.

You can also access your digital Ucard through the Ontario Tech mobile app. If you have not yet downloaded the app, search for Ontario Tech Mobile in your device's app store.

If you are a student and also employed at Ontario Tech University, your Ucard will only reflect one status. The employee (Staff or Faculty) status takes precedence over the Student status.

Physical Ucards are issued with the status on an account at the time of printing. Individuals with a previously issued physical Ucard do not need to obtain a new card to reflect status changes. The physical Ucard is issued for the main purpose of proximity access to rooms, and said access can be enabled on the existing card accordingly upon the processing of the appropriate request as outlined in our Office of Campus Infrastructure and Sustainability web page.

If a new card is required due to loss, theft, damage, or for any other reasons, a $25 replacement fee will apply.