Requests for deferral of missed coursework or examinations

Final examinations

• How to Apply

  If you need to request deferral of a final examination(s): 

  1. You must first contact your course instructor directly to inform them of your intention to submit a deferral request. 
  2. Then complete and submit the Application for Deferred Final Examinations and the Academic Consideration forms for your respective faculty. 

  Note: If your extenuating circumstance(s) affect courses from more than one faculty, you must fill out a separate Academic Consideration form for each faculty. Only the course(s) pertaining to one specific faculty should be included in each Academic Consideration form.

  To apply:

  1. Go to MyOntarioTech.
  2. Select the Current students box.
  3. In the Undergraduate forms box, select Deferral of coursework and examinations.
  4. Complete and submit both the online Academic consideration and the Request for Final Examination Deferral forms.

  Note: You must upload your Academic Consideration receipt, which you will receive via email, to your Request for Final Examination Deferral application.
• Important Deadlines

  Applications for deferred final examinations must be submitted by the below deadlines:

  Religious observances and competing academic conflicts

  • Both the online Application for Deferred Final Examinations and the Academic Consideration forms must be completed and submitted 15 business days prior to the first day of the Examination Period.  

  All other reasons

  • Both the online Application for Deferred Final Examinations and the Academic Consideration forms must be completed and submitted no later than three business days after the scheduled exam date.  

  It is your responsibility to know when the exam periods are for all semesters and not book anything that will conflict with your exam schedule. Visit the Academic Calendar for exam dates.

• I am registered with Student Accessibility Services

  If you are registered with Student Accessibility Services (SAS) and are requesting a deferred final examination due to a conflict with your accommodations, you must contact your SAS counsellor who will determine if a deferred exam is warranted.

  Your application must be submitted no later than three business days after the scheduled exam date.

• Fees

  A $45 non-refundable administrative fee will be placed on your tuition account, per exam, when your exam deferral is approved. It is your responsibility to pay this fee as soon as you receive notification of the approval.

  Note: You will not be charged the fee if you submitted an application for bereavement, religious observances, or if you are rescheduling exams as part of an accommodation plan.

Coursework, test(s) or mid-term examination(s)

• How to Apply

  If you need to request deferral of coursework, tests or mid-term examinations due to extenuating circumstances (bereavement, religious observances, medical reasons) you must follow the steps provided below, according to the weight of the final grade and type of the missed work.

  Coursework worth 20 per cent or less of your final grade.

  • Contact your course instructor directly to request consideration for missed coursework worth 20 per cent or less of your final grade.

  Coursework worth more than 20 per cent of your final grade, any mid-term examination(s) or test(s).

  • Submit an Academic Consideration form to be reviewed by the faculty office.

  Note: If the affected course(s) are from more than one faculty, you must fill out a separate Academic Consideration form for each faculty. Only the course(s) pertaining to one specific faculty should be included in each Academic Consideration form.

  To apply:

  1. Log into MyOntarioTech.
  2. Select the Current students box.
  3. In the Undergraduate forms box, select Deferral of coursework and examinations.
  4. If prompted, login using your network credentials. 
  5. Complete and submit the online form. 
• Important Deadlines

  Completed Academic Consideration form(s) and supporting documentation (if applicable), must be submitted by the following deadlines depending on the extenuating circumstance(s):

  Religious observances

  • Seven business days prior to the coursework, test or mid-term examination date, if for religious reasons.

  All other reasons

  • No later than three business days after the missed coursework, test or mid-term examination date for all other reasons.
• Fees
  There is no fee for submitting an Academic Consideration request in response to missed coursework, tests or mid-term examinations due to extenuating circumstances.