Updating your personal information
If your personal information has changed, it is important that you let us know. Depending on what information has changed, you may need to update this information in multiple locations to ensure you are receiving all communications from the university.
See below to learn more about what information you can update, and where to do so.
Your safety is important to us. In the event of an emergency, we need to be able to reach someone on your behalf.
Your emergency contact should be a family member or close friend who lives in close proximity and can be easily reached. You can choose to have multiple emergency contacts and select your order of preference.
You can provide this information yourself via MyOntarioTech, and can change your contact or update their information at any time.
- Go to MyOntarioTech.
- Select the Current students box.
- In the Personal information box, select Update my personal information.
- If prompted, login using your network credentials.
- Navigate to Emergency contact, select New contact and input your contact information.
- Select Submit changes.
- If you would like to add additional contacts, repeat steps 4 and 5.
When you applied to the university, you provided an address. If your mailing address has since changed, it is important to let us know for numerous reasons. Some documents that you request are sent through the mail, including:
- Bursary cheques
- Degree parchments
- Official transcripts
- Part-time OSAP documents
- Refund cheques
You can update your mailing address through MyOntarioTech:
- Go to MyOntarioTech.
- Select the Current students box.
- In the Personal information box, select Update my personal information.
- If prompted, login using your network credentials.
- Navigate to Address, select Edit (pencil) and input your address.
- Select Update.
Updating a chosen name/Changing your gender
You can add or remove a chosen name or change your gender by completing the appropriate section of the name/gender change form (found on MyOntarioTech, in the personal information area).
You are only permitted to submit a chosen first name. Your legal last name remains the same unless you submit a name/gender change form accompanied by official documentation. If you would like to remove your middle name, please indicate this on the form.
Documentation is not required for this request, however, you must upload a copy of your Ontario Tech Ucard when submitting the form.
The university reserves the right to remove or deny, with or without notice, the use of a chosen name if it is used for inappropriate purposes including, but not limited to, misrepresentation, avoiding legal obligation, or the use of offensive or derogatory language.
If you are a trans student with questions about any of this information, please visit our trans resources website.
Changing your legal name
Your legal name is the name used on official university documents and records.
To change your legal name, you must complete the name/gender change form and provide official documentation. This form is found on MyOntarioTech in the personal information box.
Acceptable documentation includes:
- Birth certificate
- Change of name certificate
- Marriage certificate
- Passport
If you have any questions as you go through the process of changing your chosen name, please contact Enrolment Services in the Office of the Registrar.
If you are an employee on campus (contract, University Works, TA/RA) and have changed your mailing address or banking information, you'll need to ensure your information is updated in the system.
To update your mailing address through MyOntarioTech:
- Go to MyOntarioTech.
- Select the Employees tab at the top right of the screen.
- Select the Current Employee box.
- In the About Me box, select Personal Information.
- Navigate to Address, select Edit (pencil) and input your new mailing address.
- Select Update.
For a step-by-step document with instructions for employees to add direct deposit, see How to Enter Payroll Direct Deposit Information. If your require further assistance, please contact payroll@ontariotechu.ca if you require assistance.
