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Refund information and deadlines

There are certain periods in a semester that you may be eligible for a refund. The first step to receiving a refund is meeting the deadlines outlined below as per the Academic Calendar.  

Please keep in mind eligibility for a refund when you are on OSAP can vary—learn more below! 

Refund via Direct Deposit

Students can now set-up their banking information online for refund or bursary payments. 

  • How to set up your direct deposit information online
    1. Go to MyOntarioTech
    2. Select the Current students box.
    3. In the Personal information box, select Direct deposit information.
    4. If prompted, login using your network credentials. 
    5. Select Add new to add your direct deposit information.
    6. In the Add accounts payable deposit popup, enter your banking information:
      • Bank routing number: The first three digits of a valid institution number followed by a valid transit number.
      • Account number: Enter a valid account number.
      • Bank name: This field is auto populated.
      • Account type: Choose from the drop-down list.
      • Check the authorization textbox and select Save new deposit.
      • The information you entered is saved as prenote status.

    An email will be sent to your student (ontariotechu.net) email address, notifying you to submit the backup document to deposits@ontariotechu.ca for verification (i.e. a copy of a void cheque or a direct deposit authorization form from the bank).

    Once the backup is verified, the status of the banking information will change to Active. You will be informed when your banking information has been verified.

    Please Note: This functionality is also currently available to students who are also employees of the University. For step-by-step instructions for employees to add direct deposit, visit our How to Enter Payroll Direct Deposit Information web page. Please contact payroll@ontariotechu.ca if you require assistance.


Refund deadlines

  • Fall/winter 2023-2024 refund deadlines

    Semester

    Full refund (100 per cent) date

    Half refund (50 per cent) date

    Fall 2023

    Monday, September 18

    Monday, October 2

    Winter 2024

    Friday, January 19

    Friday, February 2

  • Spring/Summer 2024 refund deadlines

    Semester

    Full refund (100 per cent) deadline

    Half refund (50 per cent) deadline

    Spring 2023 (six-week)

    Friday, May 10

    Friday, May 17

    Summer 2023 (12-week)

    Friday, May 17

    Monday, June 3

    Summer 2023 (six-week)

    Monday, June 24

    Monday, July 8


What does this mean for me?

  • How do I receive a 100 per cent refund?

    You have 10 business days from the first day of classes to decide if you want to change your course load or withdraw and receive a 100 per cent refund. 

    If you are reducing your course load, you are responsible to drop your course(s) through MyOntarioTech by the posted deadline.

    To drop a course:

    1. Go to MyOntarioTech.
    2. Select the Current students box.
    3. In the Registration box, select Add or drop courses online
    4. In the Select a term page, use the down arrow to select terms open for registration then select Continue
    5. Select Web drop then select Submit for the changes to take place.

    If you are also receiving OSAP, you must submit an OSAP Application Update form, located on MyOntarioTech in the Student awards and financial aid box. Be sure to connect with us, so we can inform you of any changes to your OSAP funding.

    We encourage you to talk to your Academic Advisor before withdrawing from the university. If you still wish to withdraw after meeting with your advisor, you are responsible for completing the two step withdraw process by the deadline. If you also receive OSAP, you must also complete the Notice of withdrawal form for OSAP—we recommend that you contact us, so we can provide you with information on how this can impact your OSAP funding.

    To obtain an Application update form or Notice of withdrawal form for OSAP:

    1. Go to MyOntarioTech.
    2. Select the Current students box.
    3. In the Student awards and financial aid box, select OSAP forms.
    4. On the OSAP forms page, select either OSAP students: Application update or OSAP students: Notice of withdrawal.
    5. Complete the appropriate form and submit it to Office of the Registrar

    To withdraw from the university:

    1. Complete the Intent to Withdraw form (note: this form doesn't officially withdraw you from the university).
    2. Complete the Withdrawing from the University form which you receive in your ontariotechu.net email account after the completion of step one. 

    Please note: If you are a new student withdrawing from the university, your refund does not include the $500 non-refundable deposit.

  • What does a 50 per cent refund mean?

    You have 20 business days from the first day of classes to decide if you want to change your course load or withdraw and receive a 50 per cent refund. The 50 per cent refund is applicable to your tuition fees only and does not include:

    • Compulsory ancillary fees
    • Flat fees
    • Course- and program-specific fees (if applicable)

    Learn more about your fees.

    If you are reducing your course load, you are responsible to drop your course(s) through MyOntarioTech by the posted deadline. If you are also receiving OSAP, you must submit an OSAP Application Update form, located on MyOntarioTech in the Student awards and financial aid box. Be sure to connect with us, so we can inform you of any changes to your OSAP funding.

    To drop a course:

    1. Go to MyOntarioTech.
    2. Select the Current students box.
    3. In the Registration box, select Add or drop courses online
    4. In the Select a term page, use the down arrow to select terms open for registration then select Continue
    5. Select Web drop then select Submit for the changes to take place.

    We encourage you to talk to your Academic Advisor before withdrawing from the university. If you still wish to withdraw after meeting with your advisor, you are responsible for completing the two step withdraw process by the deadline. If you also receive OSAP, you must also complete the Notice of withdrawal form for OSAP Students form—we recommend that you contact us, so we can provide you with information on how this can impact your OSAP funding.

    To obtain either an Application update form or Notice of withdrawal form for OSAP:

    1. Go to MyOntarioTech.
    2. Select the Current students box.
    3. In the Student awards and financial aid box, select OSAP forms.
    4. On the OSAP forms page, select either OSAP students: Application update or OSAP students: Notice of withdrawal.
    5. Complete the appropriate form and submit it to Office of the Registrar

    To withdraw from the university:

    1. Complete the Intent to withdraw form (note: this form doesn't officially withdraw you from the university).
    2. Complete the Withdrawing from the University form which you receive in your ontariotechu.net email account after the completion of step one. 

    Please note: If you are a new student withdrawing from the university, your refund does not include the $500 non-refundable deposit.

  • What if I missed both refund deadlines?

    If you missed both refund deadlines, visit the academic schedule to view the last day to withdraw and still receive a 'W' grade on your transcript. You are not eligible for any monetary refund. Any courses you are registered in after this date will be graded.

    We understand that life happens and you may have had extenuating circumstances that led to you missing deadlines. We look at these on a case-by-case basis—visit our appeals web page for more information on late withdrawal and the steps you need to take.


For information on graduate refund deadlines, visit the graduate student finances web page.