Refund information and deadlines

Refund deadlines

• Fall/winter 2024-2025 refund deadlines

  Semester	Full refund (100 per cent) date	Half refund (50 per cent) date
  Fall 2024	Monday, September 16	Monday, September 30
  Winter 2025	Friday, January 17	Friday, January 31

  Important note: No ancillary fees will be refunded after the first 10 lecture days in any semester.

  Please note: If there are any date discrepancies between this table and the Academic Schedule in the Academic Calendar, the Academic Schedule in the Academic Calendar takes precedence.

• Spring/summer 2024-2025 refund deadlines

  Semester	Full refund (100 per cent) date	Half refund (50 per cent) date
  Spring 2025 (six-week)	Friday, May 9	Friday, May 16
  Summer 2025 (12-week)	Friday, May 16	Monday, June 2
  Summer 2025 (six-week)	Friday, June 27	Monday, July 7

  Important note: No ancillary fees will be refunded after the first 10 lecture days in any semester.

  Please note: If there are any date discrepancies between this table and the Academic Schedule in the Academic Calendar, the Academic Schedule in the Academic Calendar takes precedence.

• What if I missed both refund deadlines?

  If you missed both refund deadlines, visit the Academic schedule to view the last day to withdraw and still receive a 'W' grade on your transcript. You are not eligible for any monetary refund. Any courses you are registered in after this date will be graded.

  We understand that life happens and you may have had extenuating circumstances that led to you missing deadlines. We look at these on a case-by-case basis.

  • Undergraduate students: visit our Appeals web page for more information on late withdrawal and the steps you need to take.
  • Graduate students: visit the Graduate forms and publications web page for more information on late withdrawals.

What does this mean for me?

• Undergraduate student

  How do I receive a 100 per cent refund?

  You have 10 business days from the first day of classes to decide if you want to change your course load or withdraw and receive a 100 per cent refund.   

  How do I receive a 50 per cent refund?

  You have 20 business days from the first day of classes to decide if you want to change your course load or withdraw and receive a 50 per cent refund. The 50 per cent refund is applicable to your tuition fees only and does not include:

  • Compulsory ancillary fees
  • Flat fees
  • Course-and program-specific fees (if applicable)

  Dropping course(s)

  If you are reducing your course load, you are responsible to drop your course(s) through MyOntarioTech by the posted deadline. To learn how to drop a course, visit the Registration FAQs or watch our How to videos. If you have any questions, contact us as soon as possible.

  • If you are also receiving OSAP, you must submit an OSAP Application Update form, located on MyOntarioTech in the Student awards and financial aid box. Be sure to connect with us, so we can inform you of any changes to your OSAP funding.

  Withdrawing from the university

  If you are considering withdrawing from the university, we encourage you to talk to your Academic Advisor.  After meeting with your advisor, if you choose to withdraw from the university you are responsible for completing the undergraduate withdrawal process by the posted deadline.

  • If you also receive OSAP, you must also complete the Notice of withdrawal form for OSAP, located on MyOntarioTech in the Student awards and financial aid box. We recommend that you contact us, so we can provide you with information on how this can impact your OSAP funding.

  Please note: If you are a new student withdrawing from the university, your refund does not include the non-refundable deposit.
• Graduate student

  You may drop classes through MyOntarioTech. After the tenth day of the term, drop requests must be completed using the Add/Drop Form. Please check Important Dates for more information.

  Dropping a class does not constitute an approved Leave of Absence or withdrawal from the program for students in flat fee programs. Contact your Graduate Faculty Office for more information or if you have any questions.

  Dropping course(s)

  Students in per-credit programs are charged tuition based on the number of course credits. Withdrawing from a course by the posted course drop deadlines may result in a refund.

  Students in flat-fee programs are charged tuition in each academic term, regardless of the number of courses taken, therefore withdrawing from a course will not result in a refund of tuition or ancillary fees.

  • If you also receive OSAP, you must submit an OSAP Application Update form, located on MyOntarioTech in the Student awards and financial aid box. Be sure to connect with us, so we can inform you of any changes to your OSAP funding.

  Withdrawing from the university

  If you are considering withdrawing from the university, we encourage you to talk to your Graduate Faculty Office and your supervisor (if applicable). After discussing with your faculty, if you choose to withdraw from the university you are responsible for completing the graduate student withdrawal form. 

  • If you also receive OSAP, you must also complete the Notice of withdrawal form for OSAP, located on MyOntarioTech in the Student awards and financial aid box. We recommend that you contact us, so we can provide you with information on how this can impact your OSAP funding.

  Please note: If you are a new student withdrawing from the university, your refund does not include the non-refundable deposit.

Refund via Direct Deposit

• How to set up your direct deposit information online
  1. Go to MyOntarioTech. 
  2. Select the Current students box.
  3. In the Personal information box, select Direct deposit information.
  4. If prompted, login using your network credentials. 
  5. Select Add new to add your direct deposit information.
  6. In the Add accounts payable deposit popup, enter your banking information:
     • Bank routing number: The first three digits of a valid institution number followed by a valid transit number.
     • Account number: Enter a valid account number.
     • Bank name: This field is auto populated.
     • Account type: Choose from the drop-down list.
     • Check the authorization textbox and select Save new deposit.
     • The information you entered is saved as prenote status.

  An email will be sent to your student (ontariotechu.net) email address, notifying you to submit the backup document to deposits@ontariotechu.ca for verification (i.e. a copy of a void cheque or a direct deposit authorization form from the bank).

  Once the backup is verified, the status of the banking information will change to Active. You will be informed when your banking information has been verified.

  Please Note: This functionality is also currently available to students who are also employees of the University. For step-by-step instructions for employees to add direct deposit, visit our How to Enter Payroll Direct Deposit Information. Please contact payroll@ontariotechu.ca if you require assistance.

• Credit balances
  Students with a credit balance due to scholarships, awards or tuition overpayment will receive refunds according to regularly scheduled refunds, normally after the 100 per cent refund deadline for tuition fees each term. Refund request prior to this date will not normally be considered unless there are extenuating circumstances.