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Appeals

During your time at the university, you may want to appeal a decision made regarding the academic policies and procedures of the institution.  

 Note: All appeals for the university are subject to the following conditions:

  • You must adhere to the deadlines required for each appeal. Late appeals will not be accepted.
  • Academic appeal-related processes fall under the jurisdiction of Academic Council; for more information, please refer to the Undergraduate Academic Appeals Policy.

As a starting point, ensure you have read the Academic Regulations set out in the Undergraduate and Graduate Academic Calendars for the current academic year. You are responsible for complying with all Academic Regulations.

For graduate student appeal processes, please see the Graduate Academic Calendar or contact the School of Graduate and Postdoctoral Studies.

If you have met with the instructor who assigned a mark in a course and were unable to resolve the issue(s), you will need to submit a final grade reappraisal or reconsideration form. The final grade reappraisal or reconsideration form and supporting documentation must be submitted within 10 business days of the release of your final grade. 

  • A Final grade reappraisal is a request to have course content re-marked. There is a charge of $30 for this appeal.
  • A Final grade reconsideration is a request to have your grade reconsidered based on extenuating circumstances. All relevant supporting documentation must accompany the request, including the remedy being sought, and a completed Medical Statement form, if applicable. If your appeal is based on a death, you must provide a copy of the newspaper notice, death certificate or documentation provided by the funeral director.

This form can be found on MyOntarioTech:

  1. Go to MyOntarioTech.
  2. Select the Current students box.
  3. In the Undergraduate forms box, select Appeals. 
  4. If prompted, login using your network credentials. 
  5. On the Appeals page, select Final grade reappraisal or reconsideration.

You will be notified of the outcome of your appeal within 20 business days of submitting your request, dependent on the faculty involved. 

Requests received more than 10 business days following the release of final grade reports for the relevant term will not be processed. Grade appeals of academic work for which there is no tangible record, such as an oral presentation, a performance, an internship, placement or practicum, will normally not result in a change of grade. If the instructor or reappraiser is persuaded that there is some doubt about the accuracy or fairness of the grade in such work, the only available remedy may require the student to repeat the work.

Once all supporting documents and details are received, the Office of the Registrar will contact the relevant dean who will determine if the academic grounds relied upon by the student are sufficient and, if so, will commence the reappraisal process. The dean will be responsible for ensuring that the work is reappraised by an appropriate faculty member and for ensuring anonymity of both the student and the reappraiser. Prior to commencing the reappraisal, the dean will provide the reappraiser with information regarding the nature of the assignment and the rationale for the original grade. The student's request will be acknowledged by his or her faculty upon receipt. The dean will communicate the results of the reappraisal (including the reappraiser's comments) in writing to the student, the course instructor and the Office of the Registrar.

For graduate student appeal processes, please see the Graduate Academic Calendar or contact the School of Graduate and Postdoctoral Studies.

If you want to appeal for consideration of withdrawal beyond drop deadlines due to extenuating circumstances, complete the Consideration for late withdrawal form. This form can be found on MyOntarioTech. 

  1. Go to MyOntarioTech.
  2. Select the Current students box.
  3. In the Undergraduate forms box, select Appeals.
  4. If prompted, login using your network credentials. 
  5. On the Appeals page, select Consideration for late withdrawal.
  6. Submit your completed form and supporting documentation to the Office of the Registrar. 

All relevant supporting documentation must accompany the request, including a completed Medical Statement form, if applicable. If your appeal is based on a death, you must provide a copy of the newspaper notice, death certificate or documentation provided by the funeral director.

Consideration for late withdrawal forms and supporting documentation must be submitted within 10 business days after the start of classes for the subsequent academic semester. 

You will be notified of the outcome of your appeal within 20 business days of submitting your request.

Note: The university has the ability to audit all online course registration (both add and drops). It is your responsibility as a student to be familiar with all deadlines and procedures to be followed in order to drop a course. Claiming to not understand these procedures or not be familiar with drop dates is not grounds for late withdrawal consideration.

For graduate student appeal processes, please see the Graduate Academic Calendar or contact the School of Graduate and Postdoctoral Studies.

If you need to appeal your academic standing with the university due to circumstances during the semester that were beyond your control, you will need to submit the Undergraduate academic standing review form. This form can be found on MyOntarioTech. 

  1. Go to MyOntarioTech.
  2. Select Current students.
  3. In the Student records box, select Undergraduate academic standing review.
  4. If prompted, login using your network credentials. 
  5. Complete the online Academic request for review form. 

Review of academic standing requests and supporting documentation must be submitted within 10 business days after notification of your academic standing.

You will be notified of the outcome of your appeal within 20 business days of submitting your request, dependent on the faculty involved. 

For graduate student appeal processes, please see the Graduate Academic Calendar or contact the School of Graduate and Postdoctoral Studies.

If you have previously submitted an appeal and want to appeal the decision made, you can submit the Notice of academic appeal form. This form can be found on MyOntarioTech. 

  1. Go to MyOntarioTech.
  2. Select the Current students box.
  3. In the Undergraduate forms box, select Appeals.
  4. If prompted, login using your network credentials. 
  5. On the Appeals page, select Notice of academic appeal.
  6. Submit your completed form and supporting documentation to the Academic Appeals Committee.

For more information, read the Office of the University Secretary and General Counsel FAQs.

Please note:

An appeal to the Academic Appeals Committee must be filed no later than 4:00 p.m. on the tenth working day after the date of the decision (as defined in the Undergraduate Academic Appeals Policy and Undergraduate Academic Appeals Procedures) being appealed. If the deadline date coincides with a day on which the University is closed, the deadline for filing the Notice of Appeal is 4:00 p.m. of the next regular business day. All necessary documentation must be submitted in this timeframe. Incomplete appeals are not considered submitted.