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Appeals

Undergraduate students:

During your time at the university, you may want to appeal a decision made regarding the academic policies and procedures of the institution.  

 Note: All appeals for the university are subject to the following conditions:

  • You must adhere to the deadlines required for each appeal. Late appeals will not be accepted.
  • Academic appeal-related processes fall under the jurisdiction of Academic Council; for more information, please refer to the Undergraduate Academic Appeals Policy.

As a starting point, ensure you have read the Academic Regulations set out in the Undergraduate and Graduate Academic Calendars for the current academic year. You are responsible for complying with all Academic Regulations.

Graduate students:

For graduate student appeal processes, please see the Graduate Academic Calendar or contact the School of Graduate and Postdoctoral Studies.

Undergraduate students:

If you have met with the instructor who assigned a mark in a course and were unable to resolve the issue(s), you will need to submit a final grade reappraisal or reconsideration form. The final grade reappraisal or reconsideration form and supporting documentation must be submitted within 10 business days of the release of your final grade. 

  • A Final grade reappraisal is a request to have course content re-marked. There is a charge of $30 for this appeal.
  • A Final grade reconsideration is a request to have your grade reconsidered based on extenuating circumstances. All relevant supporting documentation must accompany the request, including the remedy being sought, and a completed Medical Statement form, if applicable. If your appeal is based on a death, you must provide a copy of the newspaper notice, death certificate or documentation provided by the funeral director.

This form can be found on MyOntarioTech:

  1. Go to MyOntarioTech.
  2. Select your student type: Undergraduate Students.
  3. Click on My Academics. In the Appeals box, select Final grade reappraisal or reconsideration. 
  4. Review the instructions and submit the Final Grade Reappraisal or Reconsideration Request form.

You will be notified of the outcome of your appeal within 20 business days of submitting your request, dependent on the faculty involved. 

Grade appeal requests submitted more than 10 business days after final grades are released will not be processed. Appeals involving work with no tangible record (e.g., oral presentations, performances, internships, placements, practicums) typically do not result in grade changes. If doubt exists about the fairness or accuracy of such grades, the only remedy may be for the student to repeat the work.

Once all documentation is received, the Office of the Registrar will notify the relevant dean, who will assess whether the student’s academic grounds warrant a reappraisal. If so, the dean will arrange for an appropriate faculty member to reappraise the work, ensuring anonymity for both student and reappraiser. Before the reappraisal begins, the dean will provide the reappraiser with details about the assignment and the original grading rationale. The faculty will acknowledge receipt of the student’s request, and the dean will communicate the reappraisal results—including comments—to the student, instructor, and Registrar’s Office.

Graduate students:

Those who wish to file a graduate grade reappraisal should contact gradsupport@ontariotechu.ca for further information.

Undergraduate students:

If you want to appeal for consideration of withdrawal beyond drop deadlines due to extenuating circumstances, complete the Consideration for late withdrawal form. This form can be found on MyOntarioTech. 

  1. Go to MyOntarioTech.
  2. Select your student type: Undergraduate Students.
  3. Click on My Academics. In the Appeals box, select Consideration for late withdrawal.
  4. Submit your completed form and supporting documentation. 

All relevant supporting documentation must accompany the request, including a completed Medical Statement form, if applicable. If your appeal is based on a death, you must provide a copy of the newspaper notice, death certificate or documentation provided by the funeral director.

Consideration for late withdrawal forms and supporting documentation must be submitted within 10 business days after the start of classes for the subsequent academic semester. 

You will be notified of the outcome of your appeal within 20 business days of submitting your request.

Note: The university has the ability to audit all online course registration (both add and drops). It is your responsibility as a student to be familiar with all deadlines and procedures to be followed in order to drop a course. Claiming to not understand these procedures or not be familiar with drop dates is not grounds for late withdrawal consideration.

Graduate students:

For graduate student withdrawal process, please contact your graduate program office to learn more. 

Undergraduate students:

If you need to appeal your academic standing with the university due to circumstances during the semester that were beyond your control, you will need to submit the Undergraduate academic standing review form. This form can be found on MyOntarioTech. 

  1. Go to MyOntarioTech.
  2. Select your student type: Undergraduate Students.
  3. Click on My Academics. In the Grades and transcripts box, select Academic standing review.
  4. If prompted, login using your network credentials. 
  5. Complete the online Academic request for review form. 

Review of academic standing requests and supporting documentation must be submitted within 10 business days after notification of your academic standing.

You will be notified of the outcome of your appeal within 20 business days of submitting your request, dependent on the faculty involved. 

Graduate students:

For graduate student appeal processes, please see the Graduate Academic Calendar or contact the School of Graduate and Postdoctoral Studies.

Undergraduate students: 

If you have previously submitted an appeal and want to appeal the decision made, you can submit the Notice of academic appeal form. This form can be found on MyOntarioTech. 

  1. Go to MyOntarioTech.
  2. Select your student type: Undergraduate Students.
  3. Click on My Academics. In the Appeals box, select Notice of academic appeal. 
  4. Submit your completed form and supporting documentation to the Academic Appeals Committee.

For more information, read the Office of the University Secretary and General Counsel FAQs.

Please note:

An appeal to the Academic Appeals Committee must be filed no later than 4:00 p.m. on the tenth working day after the date of the decision (as defined in the Undergraduate Academic Appeals Policy and Undergraduate Academic Appeals Procedures) being appealed. If the deadline date coincides with a day on which the University is closed, the deadline for filing the Notice of Appeal is 4:00 p.m. of the next regular business day. All necessary documentation must be submitted in this timeframe. Incomplete appeals are not considered submitted.

Graduate students:

For graduate student appeal processes, please see the Graduate Academic Calendar or contact the School of Graduate and Postdoctoral Studies.